- File > Save As
- Compress Pictures
- Break Links
- Turn off Fast Saves
- Turn off the Activated Review Feature
- Sneaky trick … use save as a CD to compress
1. How to Use File > Save As:
Step 1 - On the File menu, click Save AsStep 2 - Type a new name, and click OK
** In some cases, this can reduce the size of the file by up to 50%
2. How to Compress Pictures in PowerPoint:
If you have any pictures in your PowerPoint presentation, then you can optimize the size by compressing pictures.Step 1 - Click on the picture to bring up the Picture toolbar
Step 2- Click the compress picture button
Step 3 - On the Compress Pictures menu:
- Apply to: All pictures in document
- Change resolution: Web/Screen
- Options: Compress pictures and Delete cropped areas of pictures
- Click OK
When the command finishes, you can save the file at a fraction of it’s prior size. In this case we had 100+ maps in a 70 Meg file. After the Compress Picture command finished, the file was only 12 Meg.
3. How to Break Links in PowerPoint:
For our operational finance decks, we link to Excel. Before emailing your final PowerPoint file, I suggest breaking all links. More links = bigger file size.Step 1: Type [ALT+ E], then [ALT+K] to view the Links menu or on the Edit menu, click Links
Step 2: Select all links. Click on the first link, hold the shift key and click on the last link. All Links will be highlighted in blue.
Step 3: Select Break Link, and all links will be removed from the PowerPoint
4. Turn off Fast Saves
Step 1: On the Tools menu, click Options, click the Save tab, and then clear the Allow fast saves check box. (This removes excess data from your presentation file each time you save)Step 2: On the File menu, click Save As, type a name for the new version of your presentation in the File namebox, and then click OK.
5. How to turn off the Activated Review Feature in PowerPoint:
This only works on PowerPoint 2007
Step 1: On the Tools menu, click Options, click the Advanced E-mail tab
Step 2: Clear the check box next to “add properties to attachments to enable reply with changes”
Step 2: Clear the check box next to “add properties to attachments to enable reply with changes”
6. How to use save as a CD to compress your PowerPoint file:
When all else fails, this trick always has a big impact on reducing the size of a PowerPoint file.
Step 1: On the Files menu, click Package for CD
